Our Federal Government client provides insight, advice and evidence on ways to continuously improve Australia’s mental health and suicide prevention systems and acts as a catalyst for change to achieve those improvements. The RoleThis diverse and interesting role directly supports the Chair, Chief Executive Officer, Deputy Chief Executive Officer and Chief Operating Officer, and also provides administrative support to the Commissioners and broader Commission team. You will have a strong track record as an executive assistant to senior managers and in administration, be highly organised, have strong interpersonal skills and be comfortable dealing with a wide range of stakeholders in a professional and respectful manner. Self-motivated and capable of operating at a high level in a complex, dynamic and challenging environment, you will also provide hands on administrative guidance across a small, focussed team. You will have the highest standards of personal integrity and be committed to social justice. This is a short 5-week temporary role to cover for the CEO’s Executive Assistant who will be on leave. Key responsibilitiesProvide executive assistant support to the Chair, CEO, Deputy CEO and COO of the CommissionManage and coordinate the office, diary and email of the CEO, Deputy CEO and COOPrepare and coordinate papers in advance of meetings for the CEO, Deputy CEO and COOBuild and maintain strong relationships with the administrative offices of the Chair and Commissioners and major external stakeholdersLiaise with the Travel Co-ordinator to organise travel and accommodation for the CEO, Deputy CEO and COO. Organise travel if requiredAssist staff with organising travel and accommodation for the Chair, Commissioners and staff in line with government policy if requiredCoordinate briefings and other information for the CEO, Deputy CEO and COODraft and prepare routine and sensitive correspondence and minutes of meetings as requiredProvide administrative support to Commission meetings and other projects as requiredProviding reception, telephone and mail duties including maintaining mail register and tracking responsesMaintain office systems including effective records and information management processesLiaise with staff, contractors and other organisations on routine mattersCapability to work from home if required As this role is within the Federal Government, you must be an Australian Citizen on commencement. If you are available to commit to this short-term opportunity, please submit your updated CV in MS Word format by hitting APPLY NOW or call DFP Recruitment at 02 9200 3670 for any queries.DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via email@example.com or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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